The meeting was held at the City Hall Annex at 411 West Clay at 5:15.
Present were Carole Aleshire (Secretary), Sage Sangiacomo, George Phelan, Katie Merz, Justin Capri (co-VP) and Ed Keller.

Approval of minutes from November 6 meeting:
Approved without changes.
A motion to change our January meeting from the first to the eighth was introduced and approved unanimously.

Financial Report:
Katie has pledges that came back from the billing stuffers-5 donors for total of $683.33. Northern Aggregate (up the Willits Grade) has called and will be donating product for this and the other two big City projects.

Sage is interested in getting a detail of CFMC donations because their annual report said that there were only 3 donations last year but that doesn't seem to be what we've heard from Joy. Carole will request that from Joy or CFMC.

Fundraising Subcommittee Report:
We talked about moving ahead on the outline of contribution levels but we still think it's too early to firm up a design for how it will be displayed at the site, not yet knowing how the whole site will be designed until the design phase is completed. The best we have now is in the brochure, which defines the levels as: Supporter $100 +; Friend $1,000 +; ro $2,500 +; and All-Star $5,000 +. The brochure also says, "Our Skate Park will have a permanent recognition board near the entrance to the park where we will proudly display the names of donors."

City staff time has been expensed this month for work on the Home Depot grant-they say their maximum grant is $3,000 but we're asking for more-$3,000 - $15,000. That's due next week, but must be submitted by a 501(c)3 which the City is not. NCO has been contacted about acting as our fiscal agent for this but their percentage is too high (federal mandate of 8%). Katie will contact CFMC to see if they can do that for us for this grant. If CFMC can't do it, Katie will tell George, who may have connections for someone else who could help.

PumpkinFest Followup:
George talked to Mike Boer of Pirate Pete's pumpkin patch on Booneville Road about the possibility of our growing pumpkins at the winery. Mike said unless all labor is donated, it will cost at least $1 per pumpkin, which is what they charge. It would take starting with 200 plants to end up with 100 plants at 2 pumpkins each or 200 pumpkins total. In Mo's and Trish's absence we don't know how many pumpkins we've been using. A fence would be necessary keep out rabbits, etc. One of the biggest jobs in the process is the harvest which is already a problem for us at the last minute. The consensus is to just buy them like we do and maybe add zuccini to the mix.

George has one more person to talk to who grows pumpkins on a large scale, and he'll let us know what he learns.

By the crate from a wholesale outlet it could be 8 cents per pound but that's harder to arrange. Pirate Pete's would let us pick as many as we want for $1 pumpkin.

Gift Wrapping:
Wrapping boxes and bags etc. didn't get decided via email as we tried to do, so we made the decision here to have Katie order 250 red bags, 250 stickers black with white writing: "All proceeds benefit the Ukiah Skate Park" with the logo, and 480 sheets of white tissue paper. The City will use the Skate Park trust account for this purchase, with full accounting to follow to get it into income and expenses reports.

Video Nites:
Justin reported that it went well last week at the Sports Attic theater, the kids loved the venue-maybe 40 showed up, though only 18 meals were purchased at $5 directly from Sports Attic. Justin just sold raffle tickets at $1 each and everyone was happy and something over $100 was brought in. Justin is quite happy to continue to take on this event with Eric dropping out of the effort. We'll keep the prizes just skateboarder-appropriate from Justin's shop and other clothing and vendor-donated products. Carole will thank Cathy at Expressions but not include the candy prize in the mix as she is always a staunch supporter of the skate park effort.

Design Subcommittee Report (Sage):
The RFP for geotech services is finalized (to judge the ground as buildable), but not for environmental services. This is problematic but in process, as the geotech contractor needs to know from the environmental review where it would be safest to dig into the ground.

Sage explained that Wormnoudt's proposal contained items such as parking lot detail costs which were beyond the scope of the RFP and so were not accepted. Much environmental work has been done already, but the provider who has done that work won't necessarily be granted the bid. The environmental and geotech providers should both be on board in the mid-January timeframe. The design portion should be able to start at that point and the design forums could continue once the environmental consultant can coordinate with Wormhoudt. We think there is little contamination sampling that needs to be done. A groundwater plume is known at the Leslie St. side and we expect that to be the parking lot-not abnormal for building sites so it shouldn't be a problem. Construction is still expected to begin in 2008. Hopefully by our January meeting we'll be meeting the new Project Manager. Sage will email us when he is hired and get his contact info on the list, as he'll be attending our meetings. Justin will get in touch with Zach and see if he can provide a project list even though we don't have the design yet, so that we can begin to go out and solicit materials.

Assign new tasks for work in March:

• Carole will request detail of the CFMC donations made to date, either from Joy or from CFMC, and share at the next meeting.
• Carole will thank Cathy at Expressions but not include the candy prize for future skate video nights. We appreciate that Cathy is always a staunch upporter of the skate park effort.
• Katie will purchase the supplies for gift wrapping to be sold in our local stores, as outlined above.
• Katie and Justin will both be contacting Wormhoudt to see about getting a materials list for the roughly known size of the skate park.
• Katie will check with CFMC as fiscal agent for the Home Depot grant and contact George if that doesn't work out.
• Katie will book our normal room for the 8th of January.

Next Meeting:
Tuesday, January 8, 2008, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

Present were Justin Capri (co-VP), Carole Aleshire (secretary), Trish Beltrami, Adam Glotnis, George Phelan, Sage Sangiacomo, Mo Mulheren, Katie Merz (Ukiah Community Services Supervisor), Lindy Dunaway and Joy Beeler (treasurer).

Approval of minutes from October 2 meeting:
Approved with a few changes: add George, Kiwanis club helping with PumpkinFest, refer to Nov. 6 meeting notes for Design Committee report. (Lindy took notes in Carole's absence, and a computer crash lost the notes taken at the meeting-many thanks from this secretary for dealing with the agony of it all!)

Financial Report:
Joy reported donations received by Community Foundation of Mendocino County on our behalf: $250 from Richard Moser (Access Design Build), $100 from Amy Wachspress and $1250 from Kiwanis. Thanks are sent by Community Foundation but we also need to have somebody send a thank you card. Trish will send thank you notes if Joy gives her the info.

Cash in all accounts now comes to $185,452.51, and the $500,000 grant brings the total to 685,452.51. Sage will arrange to have the thermometer at our site updated to this level.

Suggestion to take it to the next level: update our donation boxes (the little kid still on there is now in his 20s) with the thermometer and "We're almost there!" Ask for once a month at UDJ an ad that shows the thermometer.

Fundraising Subcommittee Report:
Sage and Katie have worked up a flyer for Trish's idea of monetary holiday recognition for the city's projects, to be stuffed with utility bills next week. The projects besides the skate park are Anton Stadium & repair on the municipal pools. We can also put it in shops of willing businesses, as many as they want. Adam wants some for his shop. It would be good to do a front page article in the UDJ about the flyer. The City can also do a mailing to businesses or any list we want to use. It may be included as a Hot Sheet for the Chamber and Sage will talk to Ukiah Main Street too about their newsletter. It can be sent out PDF to the whole group, but first they'll add the City's tax id number. If there are donors that want to donate over time, like $50,000 over five years, Katie will take care of tracking the pledges, and bring it to the group to discuss how it works. Sage says these can be handled in the billing system.

PumpkinFest (Mo)- it went lovely, thanks to Justin for all the prizes; Sold all the pumpkins on Saturday. Next year Mo wants to contact the farmers earlier to have it better in hand. Though we hope to have the park built by PumpkinFest next year, once the park is done we'll need more fundraising for lights, & ongoing maintenance, oversight committee, so we should continue this fun fundraiser. George's winery, Dunnewood, could provide space to grow pumpkins. George will ask Mike Bore (Pirate Pete) what it takes to grow them -do we have somebody on our resource list that does gardening and might take this on? Maybe one of the hydroponic growing companies would be willing to help, or one of the schools (though the peak growing season in the summer) or 4-H.

Gift Wrapping: We did terribly on this two years ago in the downtown and mall areas. Justin suggests we do it in front of the skate shop. Supporters of the skate park are buying there! Joy shared that on Friday, Nov. 23 (the day after Thanksgiving) 11 am to 5 pm there will be a Christmas Craft fair surrounding the courthouse-we could have a wrapping booth then. Nobody has much enthusiasm for doing the wrapping ourselves after our last experience, so maybe we can pay somebody $8 per hour to wrap, with payment for wrapping perhaps a $5 donation. We earned $500 & spent about 55 hours so two years ago we grossed about $10/hour. Suggestion is that we hire somebody to do it Dec 13-24 daily, from 2 or 3 pm to 6 pm - we could try it and see if it works.

Or we may want to sell a gift pack with a pre-printed label, skate paper or gift bag with tissue to match-white bag with black logo? We buy the materials and Justin could sell them and maybe sell them at other stores too! It should be not too Christmassy so the same pack can be used for other times of year. Katie can look at some sources for bags and printers-she'll email what she finds later this week or next. It could say something like "This gift purchase contributed to the Ukiah Skate Park!" George made a motion to spend $750 or less for bags of white with red/green tissue, printed in black on the bags, and if more we can vote by email. The motion was seconded by Lindy, and passed unanimously.

Justin also wants to pay somebody to wrap in his shop to wrap, with donations to the skate park. We authorized Justin to look into spending $8/hour at Freedom shops a few hours a day Dec 13-24 or under 16 hours & report back at our Dec. 4 meeting. If the only way to get somebody to commit to it is to pay them some up front, we authorize that.

Video Nites: We've lost our slot with Rosie's Pizza, and we're reassessing the value of the event. Looking at the income, last time at the Porter Street Grill brought in $205.20 but we average around $250. We do want to continue the event so we need another venue. Justin feels the Sports Attic (the theater upstairs) would be the best environment. There have been some objections voiced about the new owners (of around a year) selling alcohol to minors, and that perhaps a bar is not a good locations for kids (though the theater is upstairs from the bar). Food would be burgers & fries & cokes for the kids, we'd be buying the food from our proceeds as we have before when donated food hasn't been an option. We decided to try it once at "the theater upstairs at the Sports Attic" and see how it goes, see how parents react. Katie mentioned that the Conference Center is available as a venue. Round Table is not an option because they're mean to the kids, probably because of the proximity to Alex Thomas Plaza.

Promotions: MendoLake Exchange will do an article with Justin coming up. We need a UDJ article about the skate videos again, perhaps right before the utility bill stuffers come out.

Design Subcommittee Report (Sage):
Sage had to leave before we got to this item, so Katie got her first opportunity to struggle with this long-seated committee's angst. Kate said the contract is final, and Wormhoudt is on board waiting for the geotech info before scheduling the next design forum, probably in January. The City should be contacting them around Thanksgiving to schedule it. The offer has been made for hiring a project manager for the City.

Justin expressed concern about the geotech study, which is underway now according to Katie. Once the project manager is hired, this will be the top priority?

Questions for Katie to take back to Sage--Where we are in the geotech process? Is a firm selected? Has the RFP been written? Contract done? Katie says Sage isn't waiting for the project manager to get this done. We'd like Katie to ask Maya where she is with the Home Depot grant. When will we have the project manager on board? Probably will start next week.

The day after this meeting, Katie forwarded emailed information from Sage to flesh out what she was able to share. Here is the content of that email, the first part of which had been written prior to the meeting:



Assign new tasks for work in November:

• Trish will send thanks for the CFMC donators when Joy gets her the information.
• The City will mail the holiday donation flyer with utility bills next week. It may be included as a Hot Sheet for the Chamber and Sage will talk to Ukiah Main Street too about their newsletter. It can be sent out PDF to the whole group, but first they'll add the City's tax id number.
• Katie will look at some sources for bags and printers and email this group what she finds later this week or next.
• We authorized Justin to look into spending $8/hour at Freedom shops a few hours a day Dec 13-24 or under 16 hours & report back at our Dec. 4 meeting.
• We didn't specify who would be setting up the next video night at the Sports Attic theater, but the date would be Nov. 28, the last Wednesday of November.

Next Meeting:
Tuesday, December 4, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Sage, Trish, Ed, George, Mo & Lindy.

Approval of minutes from September 4 meeting:
Approved without change.

Financial Report:
no report

Fundraising Subcommittee Report:
Acoustic Café was a great success.

Trish pitched her Christmas fundraising idea of donation stockings hung on a tree in the conference center. People could choose to donate to the 3 City of Ukiah recreation projects; skatepark, Anton stadium, pool restoration. Sage said the City could stuff the flyer in the utility bill.

PumpkinFest: Mo has it very organized. There are more donations than pumpkins this year so every pumpkin will be a winner. Ukiah Kiwanis will help man the booth.

Design Subcommittee Report (Sage):
no report given-actually Sage made a report-see Nov. 6 meeting notes.

Review tasks assigned in September:

• Two more Acoustic Cafés, this Saturday (9/8) and 9/22. They are covered.
• PumpkinFest: Prizes need to be collected for Pumpkin Smashing; signups are needed for covering the booth Saturday and Sunday; Pumpkin dying will happen Thurs/Fri 10/11-12.
• Trish didn't yet speak with Sage or others about her Christmas idea-she'll work on that this month.

Assign new tasks for work in October:

• PumpkinFest: Prizes need to be collected for Pumpkin Smashing; signups are needed for covering the booth Saturday and Sunday; Pumpkin dying will happen Thurs/Fri 10/11-12.
• Trish will work on details for her Christmas idea this month

Next Meeting:
Tuesday, November 6, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Adam Glotnis, Trish Beltrami, Carole Aleshire (Secretary), George Phelan, Ed Keller, Lindy Dunaway, Mo Mulheren and Justin Capri (Co-Vice President).

Approval of minutes from August 7 meeting:
Approved without change.

Financial Report:
Nobody present to report, no reports received.

Fundraising Subcommittee Report:

• Pumpkin Fest:
  • Mo has asked regular donators for pumpkins, but needs help getting donations for prizes. Everyone should gather donations for prizes and email the group who they've got so we can see how we're doing. You should arrange to pick up the prizes and hold on to them as needed. Mo hasn't said yet when and where we should collect or deliver them in preparation for the event. The number of prizes does dictate how many pumpkins we dye, so there will have to be some coordination.
  • Mo will also need signups for manning the booth-she has the signup sheet (many slots were filled in at the meeting, but some slots remain. Please email Mo at moandkasie@yahoo.com to sign up. She'll be there a lot of Saturday and doing setup, Carole will work all day Saturday. The High 4-H group may volunteer as a group to come and do the booth. Mo will email Dennis, the new principal at Ukiahi, who had planned to be here tonight but didn't make it, and ask for kids to help. Kiwanis may help us too.
  • We have consolation prizes left from before so we're okay on that front unless people have small prizes to add.
  • Pumpkin dying-The pumpkins will be picked up during the week before by Adam and Mo; Lindy & Adam will help with dying, at Jim's shop again, Thursday and/or Friday. We'll sell no beverages this time, but will sell t-shirts and bumper stickers.
• Mo reported that for Acoustic Café we made something just over $170 for the reggae night, jazz night was about $350 with a $100 donation.
• Carole has a grant application for Tony Hawk which is due October 1. She'd like to help Sage with that but it has to go under the City's umbrella so she can't do it on her own.
• Someone wondered what happened with the Hamburger Helper grant application. We were turned down for the Starbucks grant. Must not have been enough Starbucks outlets in town back then.
• See also the next section for Justin's email which deals with fundraising & other.

Design Subcommittee Report (Sage):
Sage was ill and unavailable to report to the committee. According to Justin's email from Aug. 30 (concerning both fundraising and design topics), "…I will be writing a thank you letter to Hydro Pacific on behalf of the skate park committee and the skaters. Also I followed up on the Home Depot grant and they seem to be ready when we are. I passed the application off to City staff due to my lack of grant writing abilities. I will be in touch with Sage on this matter. Wormhoudt is waiting for a contract with the city before we can move forward with the design, but we are surely still putting many ideas together daily. I will also be in touch with Sage this week about that. We all know how busy Sage is but I'm sure it is in the works."

We hope to hear soon from Sage.

There was discussion about Willits' random closing because of disrespect for law enforcement and others, and how we may handle the same situation. Adam thinks it may be better in Ukiah because of our visibility.

Review tasks assigned in August:

• Trish will look into the Xmas stocking idea for when we have our design finalized with a dollar figure--Mid-October to Christmas: Trish unable to talk to Sage yet but will do.
• Other tasks were for August events, all completed

Assign new tasks for work in September:

• Two more Acoustic Cafés, this Saturday (9/8) and 9/22. They are covered.
• PumpkinFest: Prizes need to be collected for Pumpkin Smashing; signups are needed for covering the booth Saturday and Sunday; Pumpkin dying will happen Thurs/Fri 10/11-12.
• Trish didn't yet speak with Sage or others about her Christmas idea-she'll work on that this month.

Next Meeting:
Tuesday, October 2, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Adam Glotnis, Joy Beeler (Treasurer), Trish Beltrami, Carole Aleshire (Secretary) and Lindy Dunaway at the last minute.

Approval of minutes from July 3 meeting:
Approved without change.

Financial Report:
Joy reported total income year to date of $4,512.22: Acoustic Café $1,288; Donation Boxes $127.50; Individual Donations $1,683.11 and Skate Videos $1,473.61. Expenses of $275 were for the ABC permit (Acoustic Café) and discounted pizza for the design forum. That makes a net profit of $4,237.22 to date.

Our balance sheet at 8/7/07 shows Cash and Bank Accounts at $178,972.32 with no liabilities.

Fundraising Subcommittee Report:
We'll be doing Pumpkinfest Oct 13 & 14; Mo is working on it-Smashing Pumpkins contest and our booth. Should be great timing as we should finally have information on how much it will cost to build the park. Adam is interested in doing a mini ramp skate event at PumpkinFest-he'll talk to Justin. We have given up the Perkins St. block because we had planned to skip the skate competition. We may be able to get another block by our booth. Another fundraising opportunity could be the Band Slam in the Park on Aug.18th if any committee members want to do a booth to get the word out. Nobody at the table was free to do this, but anyone interested should contact Joy at 463-6729

Trish had a new fundraising idea: Christmas Giving to the skate park effort in the form of stockings, perhaps at City Hall with a stocking for each of the three main projects that are underway: skate park, pool repairs and Anton Stadium. She'll work out the idea and talk to Sage, and get back to us.

Lindy came in just as we were wrapping up and turned in the profits from the last Acoustic Café, Piano Extravaganza--$713!!! It's going up each time, and we'll need to plan for more to sell at the next one, being Rootstock, always a big draw.

Thank-you letters have been sent to Round Table and Marino's Pizza for their contributions to our design forum, and to Accent Tattoo for Adam and Gwen bailing us out of our wine shortage at the Piano Extravaganza.

Design Subcommittee Report (Sage):
Nobody was present from the design subcommittee but Sage had sent an email saying: "I do not have much of a design update other than Zack is working hard on incorporating the input received from the first forum. I will be working with him on organizing the other necessary information and studies including a survey and environmental assessment. I will work on getting an approximate date for the next forum."

Review tasks assigned in July:
All the tasks were leading up to the Design Forum held on July 19, all done.

Assign new tasks for work in August:
Acoustic Café for those signed up for the 11th and 25th; Skate video night on Aug. 29: Mo and Lindy and Jason; Trish will look into the Xmas stocking idea for when we have our design finalized with a dollar figure--Mid-October to Christmas.

Next Meeting:
Tuesday, September 4, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Mo Mulheren, George and Vicente Phelan, Adam Glotnis, Ed Keller, Sage Sangiacomo, Justin Capri, Lindy Dunaway and Carole Aleshire (Secretary).

Approval of minutes from June 5 meeting:
Approved after adding committee member Ed Keller to those present for the meeting.

Financial Report:
Nobody to report.

Fundraising Subcommittee Report:
Lindy reported that Acoustic Café last week brought in $562, and the previous two concerts brought in around $350 each. The next concert, Top Shelf, is predicted to draw even more people. There was some talk about moving our booth spot and Mo will check with Spencer. Video nights have been pulling in $200-$300, held the last Wednesday of each month. Wright Stuff Pizza, where we hold the video nights, has been sold and is now Rosie's Pizza and Rosie continues to support our video nights.

Review of developments since last meeting on June 5:
Adam requested that we put into writing what occurred since our last meeting on June 5:

On June 6 several committee members attended the City Council meeting hoping to have the alternate (northern) site raised by JT Wick from Northwestern Pacific Railroad put to rest so we could move ahead with our planning process with Zach Wormhoudt. The City Council instead voted to allow a 3-week comparative analysis of Mr. Wick's proposed and our leased site to be done by Zach at NWP's expense, rather than dismiss the northern site. After that City Council meeting, Carole requested a meeting at noon on Tuesday, June 12 at the proposed northern site so Mr. Wick could be prepared with property boundaries and setback requirements.

Mr. Wick came to the June 12 noon meeting with maps which we discussed at length, along with Mayor Rodin, a local friend of Mr. Wick's and neighbors along Mason Street who lease property from Northern California Railroad Authority along the street for parking for their businesses. Adam brought along a tape measure and spray paint and we roughly plotted out the site, which showed that the widest part of the very narrow site would be behind the buildings on Mason just north of Perkins, making it quite unacceptable in terms of safety and visibility.

Then after work 7 or 8 of us got together at the City Hall Annex and rated the site using the same criteria as the other 18 sites we had previously rated over a 7-year period. This group was very careful to remain objective, comparing these ratings to other sites with similar factors, and changing them for this site as appropriate. This process put Mr. Wick's suggested site in 16th place of the now 19 sites assessed.

The next day we sent the rating of this northern site and the one for our leased site, along with the spreadsheet that rated all 19 of them, detailing all the criteria ratings, to Mr. Wick and a few others.

The following Monday, June 18, Mr. Wick contacted the City and the Committee to say that he had advised his NWP board to abandon the assessment of this parcel for our site, which they did. This put us back on track for scheduling our design forums without diluting our energy and excitement with the suggestion of a second site.

Design Subcommittee Report (Sage):
We selected Thursday, July19, 6:00 - 10:00 p.m. for the first of two design forums to be conducted by Zach Wormhoudt, our contracted designer. This event will be held at the Ukiah Conference Center. Other issues at the site are also being reviewed at the same time. There was discussion about whether or not to hold a raffle at the forum, not wanting to take the attention away from the task at hand. We may do a small raffle (maybe $2/ticket or 6 for $10), yet to be decided. Justin and Lindy will request pizza donations and we have soda and water, all to sell as a small fundraiser. Those of us putting the room together will meet at 5:00 to get organized. Another meeting will be held earlier for the Design Subcommittee, City staff and Zach to discuss specifics and do a site visit.

We want to be sure to invite Friends of Gibson Creek to get their input, as they have an interest in how the site gets developed. The Design Subcommittee will be giving Zach the input that we intend to respect the creek, allowing a sufficient setback, with the creek an important amenity to the park.

No bikes will be allowed or designed into the park, as bikes and skateboards are not a good and safe combination. Any committee members asked about this should suggest that Rusty Bowl is City property provided for bike activities, and Bennett Pool would a good contact.

Justin will talk to Eric about doing a flyer for the forum and possibly getting it into the Journal. It was also suggested that we make ¼ page size or bookmark size flyers. An original can be dropped off for Sage for full color printing and cutting as needed. Sage will talk to Katie Mintz about a story in advance and will take care of PSAs. There will be announcements at Concerts in the Park on July 8, and at Acoustic Café on July 14. We can use MySpace, and post the flyers there. Flyers will also be distributed to all the shops and anyone should post them in strategic positions.

At this July 19 design forum we should also plug the video nights with flyers for the next video night on the 25th.

Miscellaneous Items: Sage shared that a Project Manager position is recommended for the City budget for this year, strategically important for the department to be able to carry out this and other projects. This position is scheduled to be reviewed on July 23rd and 24th in budget hearings. This is quite important for this committee, so if the topic comes up we should keep in mind the benefit to our project and others.

Review tasks assigned in June:

• All should work on gathering raffle prizes for the design planning meetings to be put on in the next couple of months by the selected contractor. We should probably communicate via email on who we're contacting for donations. We'll be keeping the raffle low key if at all, to hold attention on the task at hand.

Assign new tasks for work in June:

• Justin & Lindy will work on pizza for July 19 forum.
• Justin will contact Eric about a flyer for July 19 forum.
• Mo will bring drinks-sodas and water-for the July 19 forum.
• Those of us setting up the room for the forum should arrive around 5:00.
• Justin and Eric will work on the video night for July 25 so we can hand out the flyer at the July 19 forum.

Next Meeting:
Tuesday, August 7, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Adam Glotnis, Lindy Dunaway, Dina Polkinghorne, George Phelan, John Graff, Carole Aleshire (Secretary), Ed Keller and Mo Taglio.

Approval of minutes from May 1 meeting:
Approved with one correction, to the spelling of the name Wally Hollyday, one of the bidders for design phase contract.

Financial Report:
Nobody to report.

Fundraising Subcommittee Report:
Nothing formal reported; Saturday we made $341 at Ukiah Music Center's first Acoustic Café. Last week's skate video brought in $266. Discussion of raffle donations for design forum: we could do 50/50 if we don't get enough raffle items, or we could do both. Carole will come up with a letter for donors to use if needed.
Ideas for prizes: health club passes? Agreed we'll not do alcohol, but do more all-age-appropriate type things. Adam will donate gift certificates & t-shirts from his shop.

The following is from the May 1 meeting notes, with not much accomplished on it since then.

Fundraising Task to Work on: Coordinate a raffle to be held at community design meetings to be organized by our contractor. There will be three to five meetings on design, to gather information from the community, the skaters. We may be a bit early now but we can still start getting product: Mostly we want prizes for kids: Justin's shop, Dig Music, Expressions Candy, Movie Theater Tickets, T-Shirts, Homegrown in Mendo, food gift certificates, ice cream, etc. We'll ask Eric to do flyers when we know dates.

Design Subcommittee Report (Sage):
They have made progress on the design contract with Wormhoudt. Sage sent out to this whole group an email with a link for the agenda for Wednesday's city council meeting and the agenda summary for our item, for the Wednesday, June 6 City Council meeting (tomorrow). Sage gave a brief description of what happened at the last city council meeting, which was that after almost two hours, the council approved the contract with Wormhoudt, subject to consideration of an alternate site along the railroad tracks north of the tile business on Mason St. between the tracks and Mason Street that J.T. Wick for Northwestern Pacific Railroad has offered instead of our site south of Perkins.

Sage has not received any communication from NWP yet-no site map or proposal, but it is expected to come, according to J.T. Wick in response to the link Sage sent also to him. Sage encouraged him to be present at the City Council meeting. Wormhoudt has agreed to provide services at the alternate site and submitted to J.T. Wick a proposal for a comparative analysis.

It has also been determined that the grant may possibly be transferred to the new site. Sage urges that if an alternate site would get us in a better position in terms of remediation, etc. we should remain open to it, at least for consideration. Remediation costs may fall to the city or the skate park or to NCRA. The northern site on Mason has had more contamination, and Sage has the documentation of what went on there historically. Tomorrow night will probably give us some indication of what might be in store, will likely be the deadline for the proposal to come in as requested. It shouldn't be coming up until after 7:00. NCRA has not been heard from on this and Dina reports there has been no NCRA board action reported on their website. John suggests we require that they pay the balance that we need, since we don't have anything to lose since we already have the leased site. There is a 15-foot minimum setback required from the railroad on each side, which will probably not be feasible.

Planning for community meetings, the conference center would be best in terms of allowing room for breakout groups. The golf club house would be another possibility. There will be plenty of publicity on it when scheduled. Maybe look at Thursdays first for the forums.

Review tasks assigned in May

• Design contractor selection process will continue with recommendation to be approved and finalized by May 16. Done but not finalized!
• All should work on gathering raffle prizes for the design planning meetings to be put on in the next couple of months by the selected contractor. We should probably communicate via email on who we're contacting for donations. Nothing much happened on this, no communication-but some are willing to make donations. Continue for next month.

Assign new tasks for work in June:

• All should work on gathering raffle prizes for the design planning meetings to be put on in the next couple of months by the selected contractor. We should probably communicate via email on who we're contacting for donations.

There was discussion about considering another date for the July meeting since July 3 is the day before a holiday. It was decided to stay with July 3. We can do email forum for the dates/time of the forums and other communication like the raffle prizes.

Next Meeting:
Tuesday, July 3, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Carole Aleshire (Secretary), newcomer Adam Glotnis, Trish Beltrami, Ed Keller, Lisa Mammina, George Phelan, Justin Capri (Co-VP), Lindy Dunaway and Sage Sangiacomo.

Approval of minutes from April 3 meeting:
Approved without change.

Additions to the Agenda: Consideration of a site exchange (Lisa)

Financial Report:
Mo had dropped by before the meeting before heading off to another meeting, to drop off the financial statements from Joy. The Profit & Loss statement for Jan 1 through May 1 shows Income of $99.50 from donation boxes and $750.04 from skate video nights for a total of $849.54. No expenses for the period results in $849.54 in profit. The May 1, 2007 Balance Sheet shows Total cash in accounts of $175,085.64 with no liabilities. We are about $42,000 short for the grant match, but we have lots of pledged labor and materials which will be counted as in-kind donations and should easily take us over the required grant match. We will of course need to raise more money and in-kind donations to achieve building the park.

Fundraising Subcommittee Report (Trish):
We haven't moved forward yet on fundraising until we know how much we need to raise, the projected cost of the park. More specifics on design will let us know how much of different materials we need to have donated. Justin has talked with Kevin Keene at Home Depot, who wants to see Home Depot support the skate park with a significant donation. Starbucks & Tony Hawk grants might be more appropriate after the design is created and we have more specifics to show. Donation boxes need to be emptied, but Joy (not present) has the list of where boxes are. Adam would like to put a donation box in his shop, Accent Tattoo and Piercing.

Fundraising Task to Work on: Coordinate a raffle to be held at community design meetings to be organized by our contractor. There will be three to five meetings on design, to gather information from the community, the skaters. We may be a bit early now but we can still start getting product: Mostly we want prizes for kids: Justin's shop, Dig Music, Expressions Candy, Movie Theater Tickets, T-Shirts, Homegrown in Mendo, food gift certificates, ice cream, etc. We'll ask Eric to do flyers when we know dates.

Other fundraising events could include a skate contest held at Willits Skate Park and a big event in the summer. We do plan on PumpkinFest: pumpkin-smashing without a skate course, and maybe we could include the Rotary Club's golf ball drop as another fundraiser at the same event. Everyone should grow giant pumpkins to help with the tough time we had gathering pumpkins last year! One-on-one contacts for donations with be significant for larger donations, and we have yet to design some kind of a donor wall or plaque for different levels of donations

Design Subcommittee Report (Sage):
George, Matt, Justin and Sage from our committee, Councilmember Crane and Parks and Recreation and Golf Commissioners Michael Kisslinger & Chamise Cubbison make up the committee reviewing the proposals. They have selected three top proposals from the field of eight: Wormhoudt, Grindline & Wally Hollyday. Oral interviews are set for Tuesday, May 8, to be attended only by this selection committee. This process will result in a recommendation to come to our steering committee on May 10, to the Parks, Recreation and Golf Commission on May 15 and the Ukiah City Council on May 16. Any specific questions for the interviewees should be given to Sage quickly, and they will be asked. Some questions will be sent to the applicants before the 8th for them to consider in advance: Safety issues captured by design and how their cost projections are realistic and doable.

A suggestion to move our skate park site to Mason Street came up at a Ukiah area planning workshop, where the Railroad people were represented, looking for political support to move the skate park. If the trade was desired, the planner (J.T.) was asked by Sage to address in writing by today the extra costs and ameliorations that would be involved, but Sage has not received any such communication. J.T. and Justin met yesterday and had a good talk, and Justin thought it sounded like J.T. wants what is best for everyone. We could lose our grant if we moved the site, so they could be asked to finance the whole park. Sage doesn't think it will go anywhere since he hasn't heard back, and any change would be much more difficult as we get deeper into the project. Soil contamination is worse on Mason than on Leslie at the railroad. Sources of funding for needed cleanup would be determined at a later date. Lisa feels that J.T. seems sincere, that he has some good points, and she plans to talk to him again.

Review tasks assigned in April:

• April 10: subcommittee will review proposals and interview potential winners: completed
• Carole will send the brochure by email, once soft copy is received from Sage: completed
• George will get the brochure to John for his work on the letter: completed
• Trish will spearhead fundraising email meetings, keeping in mind coordinating a raffle for community design meetings: attempted, and followed up at this meeting.

Assign new tasks for work in May:

• Design contractor selection process will continue with recommendation to be approved and finalized by May 16.
• All should work on gathering raffle prizes for the design planning meetings to be put on in the next couple of months by the selected contractor. We should probably communicate via email on who we're contacting for donations.

Next Meeting:
Tuesday, June 5, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Carole Aleshire (Secretary), George Phelan, Sage Sangiacomo and Justin Capri. (Bob & Trish were on vacation.)

Approval of minutes from March 6 meeting:
Approved without change.

Financial Report:
Nobody present to report; Justin has $200ish to deposit, has been making deposits himself to save Joy the work, but should let Joy know via email when he does this, so she knows where the deposits come from.

Fundraising Subcommittee Report:
Justin reporting along with Sage's input: Mo arrived first to the Pumpkinfest meeting, reporting that we'll have a Skate Park booth including our regular pumpkin smashing event. Then Justin arrived (with ramps now stored outdoors again). He hopes we'll have a park by Pumpkinfest, and that competitions can be at the park instead of trying to keep up the ramps. If the park isn't done in time, we'll most likely pass on the competition for this year. Sage says we're entering a new phase of the project now, so we should be putting our energy into other directions. We can spend our energy in positive directions at Pumpkinfest, talking about how we're in the building process. Sage thinks everyone from Pumpkinfest was good with that, no hard feelings, no negative feedback. Future donation-finding will be geared more toward seeing something develop and being able to see what people are contributing to in real-time.

Justin's contact, Kevin King at Home Depot, wants to donate-anywhere from thousands to a million bucks. Justin showed him the grant application to Starbucks and he said let's work on it together with Sage and once the design gets established, then he can submit it and we might get the rest of the needed money. Justin shared that another grant they heard about requires blueprints and a firm design. There should be another round coming up and we could be ready for that one. Same with the Starbucks grant we didn't get last time around.

Justin reported that video night last week was successful-over 22 people there, $5 bought one raffle ticket plus pizza, then $1 each for raffle tickets, and all tickets went back in before drawing for the complete. Mo will know how much money we made but wasn't present to report.

Design Subcommittee Report (Sage):
A meeting is set for April 10 to include our designer selection subcommittee and two Park, Recreation & Golf Commissioners, Chamise and Michael, and Councilmembers Crane and Rodin. This group will select the top choices and interview prospective contractors as needed before making a recommendation. Then the recommendation would be approved by the full Skate Park Committee, the full Park, Recreation & Golf Commission and City Council. This will be a closed meeting, with the process opening up when presented to full committees and council.

Discussion about the selection process. There are three parts of this contract: design, specifications and project management. The construction phase will be bid separately. If the selected design contractor also wins the construction contract, a separate entity would be hired to manage the project (project oversight).

Environmental concerns are being looked at by the City at the same time, which should prevent delays during construction.

Review Action Items for March:

• Sage will have staff set a meeting for reviewing the proposals. Apr 10
• Sage will send the brochure by email. Brought to the meeting and copies handed out.
• George will get the brochure to John for his work on the letter. Carried forward
• Trish will spearhead fundraising email meetings, keeping in mind coordinating a raffle for community design meetings. Carried forward

Assign new tasks for work in April:

• April 10: subcommittees will review proposals and interview potential winners
• Carole will send the brochure by email, once soft copy is received from Sage
• George will get the brochure to John for his work on the letter
• Trish will spearhead fundraising email meetings, keeping in mind coordinating a raffle for community design meetings

Next Meeting:
Tuesday, May 1, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Carole Aleshire (Secretary), Ed Keller, Trish Beltrami, George Phelan, Lindy Dunaway and Sage Sangiacomo.

Approval of minutes from Feb. 6 meeting:
Approved without change.

Financial Report:
No one present and nothing received to report until George called Joy, who said there has been very little money coming in or going out recently. The downtown donation boxes were just recently emptied to go into the bank.

Fundraising Subcommittee Report:
Trish suggests that another meeting won't fit into her schedule at this point, so maybe an email setup would work better with an occasional meeting. George reminded us that we want to organize fundraising events around the community design meetings, at least raffles with some good prizes. Trish will start some email dialog going about planning that and other events.

Design Subcommittee Report (Sage):
Proposals have been received and the bidding closed. Matt, Justin, George & Sage all have copies of all the proposals to read over. Sage has reviewed them, and says it's a complex selection ranging from $40,000 - $130,000. This week he will have staff schedule a meeting of the four to assess them, sometime next week. Staff are working on an evaluation matrix for reviewing the proposals.

After reviewing the proposals they'll select the best few to interview. Sage will request a representative from City Council and one from the Parks, ecreation and Golf Commission to attend the interviews. The major companies we expected have submitted proposals. Some of them have expressed the desire to bid on or work with someone to bid on the construction portion. The choices are design & oversight or design & construction, in which case we would find a third party to act as oversight manager. The City may need a full-time project coordinator to oversee this and some other projects. Sage will recommend avenues to make sure we have the staffing to get a quality product.
Soil testing at the site-Sage and others will be meeting with an environmental company around the 15th to discuss the Phase 1 results to see if there are any data gaps. This could indicate areas unfit for the bowl where we could put the parking lot, and also identify any dangers of contamination during construction.

Review Tasks Assigned in February: Feb. 22 was potentially set for a fundraising subcommittee meeting or Trish will email out another date. Nothing happened.

John will continue working on the letter to be delivered in person with other committee members to selected community members. John is waiting for the brochure before he moves ahead on his letter.

We committed to think about for next month: 1. ways to draw more skaters to the video nights; Lindy reported that the attendance was up last week, but kids didn't have any ideas about how to get more people to come. Lindy's observation was that not enough kids had the money to buy raffle tickets. They paid $5 for free pizza but were eligible only for the door prize. There were lots of good prizes, all or most won by one kid. Maybe we should rethink how to do the money issue so they can use their money for prizes. 2. some kind of a fundraiser for the spring to discuss at our March meeting. Raffles at community design meetings. They may be coming shortly (a few weeks) after selection-mid April at the earliest. And at the February meeting there was a suggestion that we do a spaghetti feed along with the raffle.

Sage will send the brochure in email. Sage flunked this one but will do it this week.

Carole will see to having the UDJ article replace the one on the website homepage. Done.

Assign new tasks for work in March:

• Sage will have staff set a meeting for reviewing the proposals.
• Sage will send the brochure by email.
• George will get the brochure to John for his work on the letter.
• Trish will spearhead fundraising email meetings, keeping in mind coordinating a raffle for community design meetings.


Next Meeting:
Tuesday, April 3, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were Carole Aleshire (Secretary), Matt Wilson (co-Vice President), Mo and Kasie Taglio, Bob Beltrami (President), Trish Beltrami, George Phelan, Justin Capri (co-Vice President), Jim Mulheren and Sage Sangiacomo.

Approval of minutes from Jan. 2 meeting:
Approved without change.

Financial Report:
No one present and nothing received to report.

Fundraising Subcommittee Report:
This committee hasn't been meeting, but work was to continue between meetings on a brochure with donation levels and on a letter to present to potential contributors on a face-to-face basis. Skate videos have seen low attendance in recent months, bringing in hardly enough to make it worthwhile. How can we get the word out to more kids? Next video night is Feb. 21. High School newspaper? We could drop the same graphic in there as Eric is producing for the Ukiah Daily Journal, but the timing might not be right on a regular basis. Could we have vendors come and show their products? It may be too far off the beaten track for them to be interested. We could possibly hold it at the Ukiah Conference Center instead of a pizza parlor.

We committed to think about for next month:
1. ways to draw more skaters to the video nights;
2. some kind of a fundraiser for the spring to discuss at our March meeting.

A woman contacted Justin today who has access to some funds through schools, and wants to write a grant for these funds for us. We agreed she should contact Sage for information and authorization. Next fundraising meeting: Feb 22 or Trish will email for a better date.

Design Subcommittee Report (Sage):
The shape has changed for our site with the possibility of Hospital Drive going through. It makes our site a more rectangular shape. Justin will be getting together with others to do another clay model more in line with the new shape, just to have something for the designing team to start from. Sage arrived just in time for this discussion: The RFP got pushed through and Feb. 1 was the deadline for proposals to be submitted. Sage let us know that the council had pushed out the deadline for a full 45 days which brings the deadline to around mid-February. Lots of inquiries have been received. The RFP went out to over 100 contractors and 10 builders' exchanges and others, and probably an additional 25 went out electronically. There appears to be some potential collaboration between designers and construction contractors, which could result in proposals received on that basis. Our selection subcommittee will need people with availability at mid to end of February, so we can conduct interviews quickly & make a recommendation first to our full committee (perhaps an emergency meeting), then to Golf, Parks & Recreation Committee (could also be an emergency meeting) to go before the City Council within a quick timeframe. Justin, Matt, George & Sage will cover it unless anyone else wants to join them. Council meetings we may shoot for are on March 7 & 21. Soil testing needs to be done, and Sage told us that a local company has volunteered to do it for us, which will count as in-kind services. Regarding the Hospital Drive extension, Sage has met with the planning department and engineers. This will make the western part of the leased property unavailable, the only impact known so far. The leased property lines have not been adjusted. With the Leslie Street property, it makes a nice rectangular shape. The City would need us to release that portion of our lease from NCRA before extending Hospital Drive. We could think about scheduling fundraising events for March/April when the bid is granted & community design meetings start. Maybe we could have raffles during design meetings as fundraisers, maybe a spaghetti feed or something to make it festive and income-generating.

Review Action Items: (not reviewed)

• John will be working the letter to be delivered in person with other committee members to selected community members: He hasn't been in contact but George believes he's working on it.
• Sage will send brochure in email: this didn't happen but it will soon.
• Trish and Carole will work on refreshing the website homepage, using photos of the model. Carole will email Sage to remind him to send updated photos of the model: The picture on the homepage was changed to display the clay model, and it was decided to include the Dec. 26 UDJ article in place of the article that's there now.

Assign new tasks for work in February:

• Feb. 22 was potentially set for a fundraising subcommittee meeting or Trish will email out another date.
• John will continue working on the letter to be delivered in person with other committee members to selected community members.
• We committed to think about for next month:
  1. ways to draw more skaters to the video nights;
  2. some kind of a fundraiser for the spring to discuss at our March meeting.
• Sage will send the brochure in email.
• Carole will see to having the UDJ article replace the one on the website homepage.

Next Meeting:
Tuesday, Mar. 6, 2006, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)

The meeting was held at the City Hall Annex at 411 West Clay at 5:15. Present were George Phelan, Trish Beltrami, Ed Keller, Sage Sangiacomo and Carole Aleshire (Secretary).

Approval of minutes from December 5 meeting:
Approved without change.

Financial Report:
No one present to report

Fundraising Subcommittee Report:
There was no December meeting, and the planned email storm ran into a drought or ran into the holidays. The City has started formatting a mailer, which Sage passed out with some known changes needed. Sage will make the changes and get a better picture of the clay model to update the mailer and send out with this meeting's minutes as a pdf file. This is acting on Joy's suggestion at the December meeting.

George reported that John Graff will format some information for a letter of introduction planned to be used as a tool for face to face contacts with selected community members.

Sage gave Carole a cd of shots of the 3-d image (clay model) for use on the website.

We decided to temporarily suspend Fundraising Subcommittee meetings until the design phase is underway.

Design Subcommittee Report:
Justin & Joy attended the City Council meeting Dec. 20 when Sage updated the Council on Skate Park progress and requested RFP approval. Issues about Hospital Drive extension came up, not unexpected, and it was required by the Council that this must be planned into the design. Sage will be meeting with Candace to start these conversations. These questions will be resolved during the 2 months before we finish the design phase, with the help also of the environmental consultants that are on board.

Construction management is included in the RFP approved by the Council. There are 65 professional design firms to send it out to. It will go to every California building exchange, and all Class A & B local contractors. Today's holiday (the passing of President Ford) kept it from going out in today's mail. The next design process will be the selection of a contractor from the applicants. The proposals are due on Feb. 20. The approval of a contractor could be on the Council's March 1 agenda for approval if all goes well, after approval by the Parks, Recreation and Golf Commission (PRGC) of this committee's recommendation. Perhaps special meetings of both our full committee and the PRGC will be needed to accommodate.

Review Tasks Assigned in December:
Fundraising sub-committee to work via email on brochure: See above.

Assign new tasks for work in January:

• John will be working the letter to be delivered in person with other committee members to selected community members.
• Sage will send brochure in email
• Trish and Carole will work on refreshing the website homepage, using photos of the model. Carole will email Sage to remind him to send updated photos of the model.

Next Meeting:
Tuesday, February 6, 2007, 5:15 - 6:45 p.m. at the City Hall meeting room at 411 W. Clay
(1st Tuesday of each month)